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Connect CallRail to Google Sheets

Import CallRail data into Google Sheets with Catchr. Build custom reports, schedule refreshes, and replace manual CSV exports without code.

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Trusted by teams that would rather improve campaigns than copy cells.

What a CallRail export cannot do, and a connected sheet can

Analytics Manager exports one account, one date range, one set of columns. Catchr keeps the same query running, so the sheet you built last month still fills itself this month.

The Monday-morning scramble, deleted

No more opening every Analytics account, changing every date range, downloading every CSV, and rebuilding the same report before the weekly meeting.

One campaign. One shared language.

Organize each source in its own clean tab, then bring spend, traffic, leads, and revenue together in the views your team actually uses.

A file your team can actually work in

Add forecasts, targets, comments, formulas, client notes, and custom calculations around your campaign data.

How to connect CallRail to Google Sheets

No scripts to maintain. No API documentation to study. No recurring CSV ritual.

Step one

Install the Google Sheets add-on

Add Catchr to Google Sheets from the Google Workspace Marketplace, then open it from the spreadsheet where you want to work.

Step Two

Launch the Catchr add-on

Open Google Sheets and start the Catchr add-on. Sign in with your Catchr account.

Step Three

Configure your import

Choose CallRail, the Analytics accounts, the metrics and dimensions, the date range, and the cell where the data should land.

Step Four

Refresh automatically

Run your first import, then schedule automatic refreshes to keep your spreadsheet up to date while your formulas, charts, and pivot tables continue working.

CallRail metrics and dimensions available in Google Sheets

Access 19 metrics and 145 dimensions from CallRail connectors including Call UTM Campaign, Call UTM Source, Call UTM Medium, Call Campaign, Call Source, Call Landing Page URL, Lead status, Date, Calls, Leads, Good Lead Rate, Call Answer rate, Calls AVG Duration, Total Call Missed.

19

Available metrics

145

Available dimensions

Five tabs that replace five recurring CallRail headaches

Use Catchr to create dashboards that show what is working, what is wasting budget, and where performance is changing.

What changed since yesterday?

Track Calls, Leads, Good Lead Rate, Call Answer rate, Calls AVG Duration, Total Call Missed.

Use formulas or conditional formatting to highlight sudden spend increases, falling conversion volume, or acquisition costs moving outside your target range.

The media buyer opens one tab and immediately knows where to investigate.

Will we hit the plan?

Compare planned budget with actual spend by client, account, campaign, or market.

Calculate how much of the month has passed, how much of the budget has been consumed, and where the campaign is likely to finish at its current pace.

Spot overdelivery and underspending before the end-of-month explanation.

Where should the next budget move go?

Place CallRail beside other channel.

Compare the KPIs that can genuinely be shared across platforms, while preserving channel-specific metrics like Calls, Leads, Good Lead Rate, Call Answer rate, Calls AVG Duration, Total Call Missed in their own source tabs.

The result is not a forced attribution model. It is a clearer view of how each channel is contributing.

What can we explain in five minutes?

What should we repeat next time?

Keep a structured history of campaign performance, targets, observations, and decisions.

Compare launches, promotions, seasons, creative concepts, or audiences using a reporting structure that remains under your control.

The spreadsheet becomes more than a weekly deliverable. It becomes the memory of your acquisition team.

CallRail to Google Sheets pricing

Choose your plan by the number of platforms and accounts you report on.

Starter

For freelancers and small teams.

$ 24 /mo

Billed monthly · cancel anytime

Platforms3
Accounts10
Start free trial

Growth

For agencies managing more clients.

$ 239 /mo

Billed monthly · cancel anytime

Platforms10
Accounts100
Start free trial

Scale

For teams reporting at scale.

$ 599 /mo

Billed monthly · cancel anytime

Platforms25
Accounts500
Start free trial

Customer testimonials

What our customers say about us.

85 %
Faster
Reporting time

After three years of use, Catchr has become essential for both our teams and our clients. So far, it has been our best solution for compiling and analyzing data from different advertising platforms. It’s easy to set up, and the customer service is responsive and excellent.

Valentin Keravel
CEO, Laio – Agency

With Catchr’s automated API, we can finally collect and centralize all advertising data, connect it with booking information, and calculate the real ROAS for our restaurant clients. It gives them full visibility, more autonomy, and the ability to optimize campaigns to maximize ROI.

Corentin Largeron
Freelance
30
hours saved

The solution is a real game changer, providing optimal time savings for our data reporting. The major strength of the solution is their highly responsive and professional support.

Corentin Largeron
CEO at The Browz – Agency

CallRail to Google Sheets: FAQs

Answers to common questions about connecting CallRail data to Google Sheets.

How do I import CallRail local performance data into Google Sheets?

Install or open the Catchr add-on in Google Sheets, connect CallRail, and choose the source account(s) you need. Use Get Data to import Total Call Abandoned and Calls AVG Duration into a dedicated raw-data tab.

Which CallRail locations, accounts, activity fields, dates, and filters can I select?

Select Total Call Abandoned, Calls AVG Duration, and Call Answer rate with the relevant company dimensions available from CallRail. Set the account(s), date range, and filters before importing a focused result into Google Sheets.

Can CallRail local performance refresh on a schedule in Google Sheets?

Schedule the CallRail query to refresh hourly, daily, weekly, or monthly. Keep Total Call Abandoned and Calls AVG Duration current on the cadence that fits a report tracking calls, answered calls, duration, and answer rate by acquisition source.

Will CallRail refreshes preserve my location formulas and dashboards?

Keep imported CallRail rows for Total Call Abandoned and Calls AVG Duration in a dedicated data tab, with formulas, charts, and pivot tables in report tabs. Refreshes update the query output while Google Sheets retains its sharing controls.

What local marketing decisions can I make with CallRail data in Google Sheets?

Build a CallRail report that summarizes calls, answered calls, duration, and answer rate by acquisition source. Compare Total Call Abandoned with Calls AVG Duration in Google Sheets to guide location performance and acquisition planning.

Still have a question?

Our team is always here to answer any questions you may have about our data connector.

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