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Looker Studio is an excellent tool for creating reports and analyzing data.
But it's even better when you have to share it.
There are a few limitations on how many people can consult or edit a report, and you have multiple ways to give them access.
We will see in the tutorial how you can share your report with people who only have to consult it and how you can share it with people who need to edit it!
The usual way to share your report is with a personal email.
To do so :
You can share your report with a large group of people at once and do it from the same interface. Instead of entering an email, you can let the dashboard be accessible through the URL.
In the Link settings section, you have 3 or 4 options :
Once you have selected your configuration, you can easily use the Copy Link button to get the link. And clicks on Save to be sure to save your choice!
You can now share your report with the link you just copied.
There are two more options accessible through the settings button at the top right :
Prevent editors from changing access and adding new people: check this to be the only one to invite people. It also prevents editors from changing the authorization access through the report link.
Disable downloading, printing and copying for viewers: check this to prevent viewers from using another way to share your report.
There are a few limitations when sharing a report with people.
The biggest one is the need for a Google or Gmail account to view and edit a dashboard.
You can get around the Viewer restriction by sharing the link or a PDF file of your report. But if you need to edit a dashboard, you need a Google or Gmail account.
A rare limitation if you are a Google Workspace user, your link-sharing option might be restricted to people in your organization.
